Organizing Circle policy - Revision history

Ktoddbrown: Updated member type definitions

2025-03-27T16:53:56Z

Updated member type definitions

← Older revision		Revision as of 16:53, 27 March 2025
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	'''Context:''' In order to move forward with an engagement plan for the community we need to identify and define where we are right now. This will be used to develop introduction material and orientations as well as look to build out our governance model by defining the aspects of membership or ways we connect as members.		'''Context:''' In order to move forward with an engagement plan for the community we need to identify and define where we are right now. This will be used to develop introduction material and orientations as well as look to build out our governance model by defining the aspects of membership or ways we connect as members.

	~~Loomio discussion threads:~~		'''Definition''': We identified the following types of involvement with social.coop (all engagement is voluntary and at choice):

	* https://www.loomio.com/d/7fdFsRj2/social-coop-governance-scoping

	'''~~Proposal~~''': We identified the following types of involvement with social.coop (all engagement is voluntary and at choice):
	{\| class="wikitable"		{\| class="wikitable"
	\|+		\|+
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	\|Working groups		\|Working groups
	\|Members may be key role holders or general participants of working groups.		\|Members may be key role holders or general participants of working groups.
	\|Invitation ~~via social connections or sortition process~~.		\|Invitation is unique for each working group and unspecified here.
	\|-		\|-
	\|Social		\|Social
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	\|}		\|}

	==== ~~Status~~: ~~Accepted 6 month term - revisit October 2024~~ ====		==== Term: March 2026 (1yr) ====
			'''Change log:'''

			* March 2025: made working groups unspecified to reflect diversity of current operations. https://www.loomio.com/d/h5IKL7Td/organizing-circle-meeting-2025-27-march-thursday-1500-utc
			* Original discussion: https://www.loomio.com/d/7fdFsRj2/social-coop-governance-scoping

Ktoddbrown: Added base operations budget report

2025-03-27T16:50:19Z

Added base operations budget report

← Older revision		Revision as of 16:50, 27 March 2025
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	* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/		* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/

			== Annual base operations budget report ==
			'''Context:''' We need to define a coop financial strategy to guide operations of the Finance Working Group to guide management of our financial resources to support social.coop activities, the broader fediverse, and promote inter-cooperation among coops. We are in the unique position to have more money then we are spending. Social.coop had our first annual budget last year and has not conducted an end of year report historically. We want to steward the resources of the group in a way that supports the broader fediverse community as well as our own co-op. Success here is ongoing abilities to pay direct costs incurred in operations and providing financial support to aligned organizations. We have an immediate need to plan for operational 2025 spending and a long term need of identifying broader financial strategies with the larger social.coop community. Both needs require an assessment of our past spending to identify operational costs and our capacity to support aligned organizations. (More here: https://www.loomio.com/d/ZIEx8Dt2/organizing-circle-meeting-2025-13-february-thursday-1500-utc, https://www.loomio.com/d/NQ3BIMqf/organizing-circle-meeting-2025-27-february-thursday-1500-utc and https://www.loomio.com/d/h5IKL7Td/organizing-circle-meeting-2025-27-march-thursday-1500-utc)

			'''Policy''': We ask the Financial Working Group to develop a report of our annual expenditures including defining appropriate income and spending categories by the beginning of January. Based on this report and any anticipated changes to the budget, we ask the Financial Working Group to develop a base operations budget to support core social.coop activities for the next calendar year and identify reserve levels to support these operations (ie our current reserves will support X years of baseline operational budget). This report will also inform broader long term financial strategies.

			'''Metrics''': The current reserves/balance from past reports should match https://opencollective.com/socialcoop and budgeted categories for upcoming calendar year approximate the end of year report spending for that year.

			==== '''Term''': March 2026 (1yr) ====

	== Documenting a proposal ==		== Documenting a proposal ==

Ktoddbrown: Updated documenting a proposal

2025-03-20T17:13:18Z

Updated documenting a proposal

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 * This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/
 == Strategic priorities ==
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 ==== Status: Aceppted 6 month term, reviewed in June 2025 ====
 == How to make a proposal ==

Ktoddbrown: /* Strategic priorities */ Updated the like to the shared document

2025-02-26T14:48:05Z

Strategic priorities: Updated the like to the shared document

← Older revision		Revision as of 14:48, 26 February 2025
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	== Strategic priorities ==		== Strategic priorities ==
	'''Context''': During the last two OC meetings, we identified the following points (see https://share.mayfirst.org/s/~~9WcFY8LACgp9nFj~~)		'''Context''': During the last two OC meetings, we identified the following points (see https://share.mayfirst.org/s/WyKxiJ8C4gLbFxf)

	'''Proposal''': We adopt the topics and calendar proposed in the share drive (https://share.mayfirst.org/s/~~9WcFY8LACgp9nFj~~) and move it over to a wiki page. For reference the below recap narrative is provided:		'''Proposal''': We adopt the topics and calendar proposed in the share drive (https://share.mayfirst.org/s/WyKxiJ8C4gLbFxf) and move it over to a wiki page. For reference the below recap narrative is provided:

	''Emergent themes in our 30 January 2025 meeting as of the time of writing were: strategic guidance on financing and technical services, onboarding both general social.coop and working group members, setting up an equity assessment and planning group, ongoing improvement of OC documentation and operations, facilitating 'Big Topic' conversation with general social.coop (including: decision making process, and interaction with other instances), and capacity building for self governance and management work of social.coop.''		''Emergent themes in our 30 January 2025 meeting as of the time of writing were: strategic guidance on financing and technical services, onboarding both general social.coop and working group members, setting up an equity assessment and planning group, ongoing improvement of OC documentation and operations, facilitating 'Big Topic' conversation with general social.coop (including: decision making process, and interaction with other instances), and capacity building for self governance and management work of social.coop.''

Ktoddbrown: Added strategic priorities for 2025

2025-02-13T16:43:01Z

Added strategic priorities for 2025

← Older revision		Revision as of 16:43, 13 February 2025
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	* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/		* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/

			== Strategic priorities ==
			'''Context''': During the last two OC meetings, we identified the following points (see https://share.mayfirst.org/s/9WcFY8LACgp9nFj)

			'''Proposal''': We adopt the topics and calendar proposed in the share drive (https://share.mayfirst.org/s/9WcFY8LACgp9nFj) and move it over to a wiki page. For reference the below recap narrative is provided:

			''Emergent themes in our 30 January 2025 meeting as of the time of writing were: strategic guidance on financing and technical services, onboarding both general social.coop and working group members, setting up an equity assessment and planning group, ongoing improvement of OC documentation and operations, facilitating 'Big Topic' conversation with general social.coop (including: decision making process, and interaction with other instances), and capacity building for self governance and management work of social.coop.''

			'''Metrics:''' Development of policy associated with these topics that everyone feels good about.

			==== Status: Aceppted 6 month term, reviewed in June 2025 ====

	== Documenting a proposal ==		== Documenting a proposal ==

Ktoddbrown: Added policy on documenting a proposal

2024-07-17T18:51:30Z

Added policy on documenting a proposal

← Older revision		Revision as of 18:51, 17 July 2024
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	* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/		* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/

			== Documenting a proposal ==
			'''Context''': We need to clearly record decisions made for future reference and track when these decisions come up for review in order to keep the documentation fresh.

			'''Proposal''':

			* The wiki will be updated when a policy decision is made inside organizing circle. A policy decision is a group agreement that is expected to guide repeated future actions.
			* Policies will have terms for review as well as metrics for success of the policy. The dates of these terms will be added chronologically to the back log and the construction of the agenda will take these dates into consideration.

			'''Metrics''': There are no stale policy decisions that have not been reviewed in a timely manner within one month of review date

			==== Status: Accepted 6 months term - revisit February 2025 ====
			Expectation of 1yrs terms there after

	== How to make a proposal ==		== How to make a proposal ==

Ktoddbrown: added context in introduction

2024-07-02T12:45:03Z

added context in introduction

← Older revision		Revision as of 12:45, 2 July 2024
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	This is the policy and documentation for the [[Organizing Circle]].		This is the policy and documentation for the [[Organizing Circle]].

			A policy is a general rule designed to establish common procedures. The expectation is that policies will reduce the need for groups to make one-of decisions, increase transparency of group operations, and be iterative for organizational evolution.

			''References on policy development:''

			* This is loosely modeled on https://www.sociocracyforall.org/policy-and-operations/

	== How to make a proposal ==		== How to make a proposal ==

Ktoddbrown: added how to make a proposal decision to policy book

2024-07-02T12:11:59Z

added how to make a proposal decision to policy book

← Older revision		Revision as of 12:11, 2 July 2024
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	This is the policy and documentation for the [[Organizing Circle]].		This is the policy and documentation for the [[Organizing Circle]].

			== How to make a proposal ==
			'''Context:''' We need to decide how decisions are formulated, consented to, documented, and reviewed in Organizing Circle. We need this process to be transparent, participatory, and nimble enough to respond to changing needs.

			Lookio discussion threads:

			* https://www.loomio.com/d/ZDEcAJma/decision-making-organizing-circle

			'''Proposal:''' Proposals undergo four basic phases:

			# ''Scoped'' - proposals will be scoped (identifying the problem) on Organizing Circle calls with possible feedback from Loomio threads. Loomio threads may include the General Recap thread, topical subcircle or topical general threads. The group should strive to collect feedback from everyone affected by the issue. The result of this should be a clear problem statement to provide context for the decision.
			# ''Formulation'' - Possible solutions for the scoped problem will primarily be discussed on Organizing Circle calls with possible additional ideas on Loomio thread. Loomio threads may include the General Recap thread, topical subcircle or topical general threads. The group should strive to collect feedback from everyone affected by the issue and possible solutions. The result of this should be a broad list of possible solutions from which a specific proposal can be crafted.
			# ''Proposal'' - From the formulation discussion the facilitator (or circle appointed proxy) will craft a proposal Loomio thread that will be posted to the Organizing Circle subgroup for consent. This should provide context, specific text for the proposal, and a term for review; it may also include a metric to measure success of the proposal. Organizing Circle members will be asked to consent to the proposal and the period of consent will include one meeting so that folks can be reminded of open proposals.
			# ''Documentation'' - Proposals will be documented on the Organizing Circle Log page on the wiki sorted by review date and linked to their Loomio threads. Where possible reviews will happen on the original Loomio thread. Reviews will go through the same process of the original proposal to ensure the policy is still relevant (scoping - formulation - proposal - documentation).

			==== Status: Accepted 6 month term - revisit October 2024 ====

	== Description of social.coop member types ==		== Description of social.coop member types ==

Flancian at 18:45, 20 June 2024

2024-06-20T18:45:04Z

← Older revision		Revision as of 18:45, 20 June 2024
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	~~{\| class="wikitable"~~		__TOC__
	! This is the policy and documentation for the [[Organizing Circle]].
	\|}		This is the policy and documentation for the [[Organizing Circle]].

	== Description of social.coop member types ==		== Description of social.coop member types ==

Flancian at 19:27, 19 June 2024

2024-06-19T19:27:30Z

← Older revision		Revision as of 19:27, 19 June 2024
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	This is the policy and documentation for the [[Organizing Circle]].		{\| class="wikitable"
			! This is the policy and documentation for the [[Organizing Circle]].
			\|}

	== Description of social.coop member types ==		== Description of social.coop member types ==